🇰🇪 Trusted by 60+ schools across Kenya

School Management Software in Kenya

Built for Kenyan schools operating under the Competency-Based Curriculum (CBC). Automate attendance, fee collection, admissions, exam grading and parent communication. M-Pesa integrated.

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10,000+

Students managed

30+

Schools on the platform

80%

Reduction in admin time

< 2 min

Setup time

The real challenges Kenyan schools face every day

Kenya's transition from the 8-4-4 examination-centric system to the Competency-Based Curriculum (CBC) under the 2-6-3-3-3 structure is the most ambitious education reform in the country's history — and it has placed enormous strain on school administrators. CBC shifts focus from rote memorization to competency development, requiring teachers to track each student's progress across multiple learning areas, core competencies (communication, critical thinking, creativity, digital literacy, citizenship, self-efficacy, and learning to learn), and values. For a teacher managing 40+ students, this means maintaining detailed learning portfolios, project assessments, formative evaluations, and individual progress records — a paperwork burden that has overwhelmed schools without digital systems.

Infrastructure gaps compound the challenge. Many Kenyan schools — particularly in rural areas and informal settlements — lack reliable electricity, internet connectivity, and adequate classrooms. CBC demands experiential learning: school gardens, science labs, computer rooms, libraries, and play equipment. Schools that can barely afford basic infrastructure struggle to meet these requirements. Meanwhile, teacher preparedness for CBC remains a critical concern. Many teachers received only one or two days of CBC orientation and were expected to transform their pedagogy overnight. Teacher shortages mean that classes remain overcrowded, with pupil-to-teacher ratios that make individualized competency tracking nearly impossible without automation.

Fee collection is a perennial problem. While M-Pesa has achieved near-universal adoption in Kenya — over 80% of adults use mobile money — many schools still collect fees in cash, requiring finance staff to manually record thousands of transactions. Parent communication is fragmented: schools use WhatsApp groups (chaotic and unmanageable at scale), SMS broadcasts (expensive without bulk rates), or notice boards that parents rarely check. With CBC demanding continuous assessment and regular parent engagement, the communication gap is more damaging than ever. EduPilotPro solves all of these problems: it provides CBC-compliant report card generation, M-Pesa-integrated fee collection with automatic reconciliation, and centralized parent communication via in-app push notifications — all from one platform that works on smartphones.

Everything your school needs

From attendance to fees to parent communication — EduPilotPro automates the entire school administration workflow for Kenya schools.

Attendance Automation

AI-powered attendance tracking with in-app push notifications and real-time alerts to parents via our Android and iOS mobile apps.

Fee Collection Automation

Automated invoicing, payment reminders, and reconciliation with local payment gateways.

Admission Management

AI Admission Assistant handles enquiries, applications, and onboarding from first contact to enrollment.

Academic Management

Curriculum-aligned grading, report cards, and transcript generation for local examination boards.

Reports & Analytics

Real-time dashboards for attendance, fees, exam results, and school-wide performance trends.

Parent Communication

Multi-channel communication via in-app push notifications, email, and parent portal — with dedicated Android and iOS mobile apps for parents and students.

AI agents purpose-built for Kenya schools

Each agent handles a specific administrative domain — from admissions to fee collection — so your staff can focus on education instead of paperwork.

Admission AI Agent

Process 1,000+ applications in hours, not weeks

500+

applications / hour

92%

auto-classified

75%

faster review cycles

Attendance AI Agent

Mark an entire class in one tap — online or offline

60 sec

class attendance

40 hrs

saved / week / school

100%

offline-capable

Fee Agent

Cut fee defaults by 80% with AI-powered recovery

25%→4%

default rate reduction

85%

parents engage via mobile app

24/7

automated parent conversations

Built for the Kenyan CBC framework

CBC-compliant report cards & assessment tracking

EduPilotPro is purpose-built for Kenya's Competency-Based Curriculum. It tracks all seven core competencies — communication, critical thinking and problem solving, creativity and imagination, citizenship, digital literacy, self-efficacy, and learning to learn — across Pre-Primary (PP1-PP2), Lower Primary (Grades 1-3), Upper Primary (Grades 4-6), Junior Secondary (Grades 7-9), and Senior Secondary (Grades 10-12). CBC report cards generate automatically per KNEC guidelines.

M-Pesa integration for fee collection

EduPilotPro integrates directly with the M-Pesa API for tuition fee collection, activity fees, and other school charges. Parents pay via M-Pesa and the system reconciles payments in real time — no more bank statement matching or manual cash ledger entries. Automated push notification reminders reduce fee defaults. Payment receipts are sent via in-app push notifications in English and Swahili.

Parent communication in English & Swahili

Every school notification — fee reminders, attendance alerts, exam results, emergency broadcasts — is sent via in-app push notifications in both English and Swahili. Parents receive updates through the EduPilotPro mobile app on Android and iOS devices. This is critical in Kenya where mobile penetration is high and smartphone adoption continues to grow across urban and rural areas.

School year at a glance

National Holidays & School Calendar 2026-27

A year-round view of national public holidays and school term breaks for schools in Kenya. Dates follow the national/public-school calendar and may vary by region or school type.

September 2026

Su	Mo	Tu	We	Th	Fr	Sa
30	31	1	2	3	4	5
6	7	8	9	10	11	12
13	14	15	16	17	18	19
20	21	22	23	24	25	26
27	28	29	30	1	2	3

Public holidaySchool breakToday

Days off in September 2026

0 days

No recorded days off this month. Use the arrows to browse the rest of the school year.

Full-year calendar of days off

5 months with recorded days off

October 2026

10 days

Mashujaa DayPublic holiday
2026-10-20
Mashujaa Day (Heroes' Day) honours Kenyans who fought for independence and those who have made outstanding contributions to the nation. Schools are closed nationwide, and it is a day of ceremonies and national reflection.
Term 3 breakSchool break
2026-10-23
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-24
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-25
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-26
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-27
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-28
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-29
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-30
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-10-31
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.

November 2026

2 days

Term 3 breakSchool break
2026-11-01
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.
Term 3 breakSchool break
2026-11-02
The October break between Term 3 of the previous school year and the new academic year gives learners and staff a short rest. The Kenya Ministry of Education sets these dates nationally and they may be adjusted in response to calendar changes.

December 2026

28 days

End-of-year breakSchool break
2026-12-07
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-08
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-09
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-10
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-11
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
Jamhuri DayPublic holiday
2026-12-12
Jamhuri Day marks the anniversary of Kenya becoming a republic in 1964. It is a national holiday when schools close and parades and celebrations are held across the country.
End-of-year breakSchool break
2026-12-12
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-13
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-14
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-15
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-16
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-17
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-18
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-19
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-20
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-21
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-22
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-23
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-24
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
Christmas DayPublic holiday
2026-12-25
Christmas Day is a public holiday celebrated by Kenya's Christian communities and observed nationwide. Schools close for the holiday, and families gather to celebrate.
End-of-year breakSchool break
2026-12-25
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
Boxing DayPublic holiday
2026-12-26
Boxing Day, celebrated on the day after Christmas, is a public holiday in Kenya. Schools remain closed, and many families use the long break for travel and community events.
End-of-year breakSchool break
2026-12-26
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-27
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-28
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-29
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-30
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2026-12-31
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.

January 2027

4 days

End-of-year breakSchool break
2027-01-01
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2027-01-02
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2027-01-03
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.
End-of-year breakSchool break
2027-01-04
The end-of-year break marks the close of the school calendar and runs through Christmas and New Year. It is the longest school holiday of the year, during which national examinations are also administered for upper grades.

April 2027

17 days

Term 1 breakSchool break
2027-04-02
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-03
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-04
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-05
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-06
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-07
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-08
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-09
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-10
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-11
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-12
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-13
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-14
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-15
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-16
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-17
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.
Term 1 breakSchool break
2027-04-18
The Term 1 break aligns with the Easter period and gives learners a two-week holiday before the start of Term 2. Dates follow the national schools' calendar published by the Ministry of Education.

“CBC assessment tracking used to be a nightmare — so many competencies to record per student. EduPilotPro made it manageable. The report cards generate automatically per CBC standards.”

Grace Wanjiku

Head Teacher, Nairobi Academy, Nairobi

Become an EduPilotPro Ambassador in Kenya

Refer a school, get a month free — champion better schools in Kenya

Teachers, head teachers, education officers, parent leaders, CBC trainers, and every Kenyan who wants to see technology transform their local schools.

1 successful referral = 1 month of EduPilotPro waived for your school

Free EduPilotPro access for your school or institution

Official ambassador certificate and LinkedIn recommendation

Early access to new CBC and KNEC curriculum updates

Quarterly ambassador gatherings in Nairobi and virtually

Featured on our Kenya ambassador wall of honour

Become a Kenya Ambassador

Transparent pricing

Simple pricing. Full AI automation.

Every plan includes all AI agents and automation modules. Start free, scale when you're ready — no long-term contracts.

Basic

Perfect for getting started

$29.99/mo

≈ 3,876 KES

Students50

Teachers5

Staff Accounts1

Classes5

Courses20

Families50

Storage1 GB

Student profiles

Teacher accounts

Class management

Course catalogue

Family portal

1 GB storage

Community support

Basic analytics

Priority support

Advanced analytics

Dedicated manager

Start for Free

Pro

For growing schools

Recommended

$99.99/mo

≈ 12,924 KES

Students1,000

Teachers50

Staff Accounts5

Classes50

Courses200

Families1,000

Storage10 GB

Student profiles

Teacher accounts

Class management

Course catalogue

Family portal

10 GB storage

Community support

Advanced analytics

Priority email support

Dedicated manager

Start Pro Trial

Enterprise

For large institutions

$149.99/mo

≈ 19,387 KES

Students2,500

Teachers100

Staff Accounts20

Classes100

Courses500

Families2,500

Storage100 GB

Student profiles

Teacher accounts

Class management

Course catalogue

Family portal

100 GB storage

Community support

Advanced analytics

Priority email support

Dedicated account manager

Talk to Us

Need a custom plan for a school chain or large district? Talk to our team

* Local currency equivalents are approximate and for reference only. Exchange rates fluctuate. Final billing is in USD.

Frequently asked questions

Everything you need to know about EduPilotPro for schools in Kenya.

Does EduPilotPro support the CBC (Competency-Based Curriculum)?

Yes. EduPilotPro is purpose-built for Kenya's CBC system under the 2-6-3-3-3 framework. It tracks all seven core competencies across all levels from PP1 to Grade 12. CBC-compliant report cards generate automatically per KNEC guidelines, including learning area grades, competency ratings, and teacher comments.

Can parents pay via M-Pesa?

Yes. EduPilotPro integrates directly with the M-Pesa API. Parents pay tuition fees, activity fees, and other charges via M-Pesa. The system reconciles payments automatically — no manual work required. Payment reminders and receipts are sent via in-app push notifications in English and Swahili.

Is it suitable for both public and private schools in Kenya?

EduPilotPro serves both public and private schools across Kenya. Pricing starts at $29.99/month (approximately KSh 3,900) for up to 300 students, with tailored plans available for larger institutions and public school clusters under the same Board of Management.

How does the system handle CBC's continuous assessment requirements?

EduPilotPro tracks every student's progress across all CBC learning areas, core competencies, and values. Teachers record formative and summative assessments through an intuitive interface, and the system automatically generates the termly CBC report card with competency ratings, learning area achievement, and personalized teacher comments per KNEC standards.

Can it send school communication in both English and Swahili?

Yes. All in-app push notifications are sent in English and Swahili. Parents can choose their preferred language. This includes fee reminders, attendance alerts, exam results, emergency broadcasts, and general school announcements.

Does it work for schools with limited internet access?

Yes. EduPilotPro's mobile-optimized interface works on Android and iOS smartphones over 3G/4G networks. Teachers can mark attendance, enter assessments, and communicate with parents through the mobile app even on low-bandwidth connections. The mobile app includes offline capabilities, and data is synced when connectivity is available.

Ready to transform your school?

Join 60+ schools in Kenya already using EduPilotPro. Start your free trial today — no credit card required.

Start Free Trial Compare Plans

The real challenges Kenyan schools face every day

Everything your school needs

From attendance to fees to parent communication — EduPilotPro automates the entire school administration workflow for Kenya schools.

Attendance Automation

AI-powered attendance tracking with in-app push notifications and real-time alerts to parents via our Android and iOS mobile apps.

Fee Collection Automation

Automated invoicing, payment reminders, and reconciliation with local payment gateways.

Admission Management

AI Admission Assistant handles enquiries, applications, and onboarding from first contact to enrollment.

Academic Management

Curriculum-aligned grading, report cards, and transcript generation for local examination boards.

Reports & Analytics

Real-time dashboards for attendance, fees, exam results, and school-wide performance trends.

Parent Communication

Multi-channel communication via in-app push notifications, email, and parent portal — with dedicated Android and iOS mobile apps for parents and students.

Built for the Kenyan CBC framework

CBC-compliant report cards & assessment tracking

M-Pesa integration for fee collection

Parent communication in English & Swahili

Su	Mo	Tu	We	Th	Fr	Sa
30	31	1	2	3	4	5
6	7	8	9	10	11	12
13	14	15	16	17	18	19
20	21	22	23	24	25	26
27	28	29	30	1	2	3

Frequently asked questions

Everything you need to know about EduPilotPro for schools in Kenya.

Does EduPilotPro support the CBC (Competency-Based Curriculum)?

Can parents pay via M-Pesa?

Is it suitable for both public and private schools in Kenya?

How does the system handle CBC's continuous assessment requirements?

Can it send school communication in both English and Swahili?

Does it work for schools with limited internet access?

School Management Software in Kenya

The real challenges Kenyan schools face every day

Everything your school needs

AI agents purpose-built for Kenya schools

Built for the Kenyan CBC framework

CBC-compliant report cards & assessment tracking

M-Pesa integration for fee collection

Parent communication in English & Swahili

National Holidays & School Calendar 2026-27

Days off in September 2026

Full-year calendar of days off

October 2026

November 2026

December 2026

January 2027

April 2027

Become an EduPilotPro Ambassador in Kenya

Simple pricing. Full AI automation.

Frequently asked questions

Ready to transform your school?

Stay Updated on WhatsApp

School Management Software in Kenya

The real challenges Kenyan schools face every day

Everything your school needs

AI agents purpose-built for Kenya schools

Built for the Kenyan CBC framework

CBC-compliant report cards & assessment tracking

M-Pesa integration for fee collection

Parent communication in English & Swahili

National Holidays & School Calendar 2026-27

Days off in September 2026

Full-year calendar of days off

October 2026

November 2026

December 2026

January 2027

April 2027

Become an EduPilotPro Ambassador in Kenya

Simple pricing. Full AI automation.

Frequently asked questions

Ready to transform your school?

Stay Updated on WhatsApp